Active member
MembershipA person whose club membership is currently active.
KanuHQ pricing uses the number of active members, not old or archived records.
KanuHQ glossary
Canoe and kayak club terms.
Short meanings for the words used across KanuHQ. Search by term, task or club role.
48 terms written in plain English.
Terms beginning with A
Activity
TripsA club session, trip, course, competition or event.
Each activity keeps the people and records needed for that job.
Activity role
PeopleThe job a person holds on a planned activity, such as leader or coach.
It can carry different checks from their main club role.
Audit trail
SecurityA dated record of an important action and who took it.
It helps the club trace changes and decisions later.
Terms beginning with C
Club assurance
Club checksThe club work that keeps policies, officers and yearly checks current.
KanuHQ shows the owner, review date and evidence for each check.
Club message
CommunicationsA private message sent between members inside KanuHQ.
Replies and attachments stay with the thread.
Club record
Core systemThe shared set of club information held in KanuHQ.
Members, craft and activities use it instead of copying the same facts into new lists.
Conditions
SafetyCurrent weather, water and access information used during a check.
Conditions guide the leader but do not make the launch decision.
Craft
FleetA canoe, kayak, paddleboard or other club boat.
Its record can include bookings, checks, faults and maintenance.
CSV
DataA simple spreadsheet file used to move rows of data between systems.
KanuHQ can import member and fleet CSV files and export several club records.
Terms beginning with D
Dated evidence
PeopleA record that was valid on a known date.
KanuHQ checks it against the planned activity date.
Discipline
PaddlingA type of paddling, such as canoe slalom, sea kayaking or racing.
A member can have more than one discipline on their record.
Terms beginning with E
Evidence
Club checksA record that supports a club check or decision.
It may be a file, date, qualification, inspection or saved response.
Evidence pack
Club checksA read-only set of records prepared for a review.
It contains the needed evidence without opening the whole club system.
Terms beginning with F
Fault
FleetA reported problem with craft or equipment.
A fault can block an item until the right work and checks are complete.
Fleet
FleetThe club collection of craft and trackable equipment.
KanuHQ keeps availability, faults, inspections and work with each item.
Terms beginning with G
Go or no-go decision
SafetyThe leader's recorded choice to launch or not launch.
KanuHQ shows current evidence but never makes this decision.
Guardian
PeopleAn adult linked to a junior member.
Some junior notices and club emails are sent to the guardian instead.
Terms beginning with I
Incident report
ReportsA club record of a safety incident, near miss or craft fault.
It can include people, photos, conditions, response and follow-up.
Inspection
FleetA planned check of craft or equipment.
Its result can keep the item available or move it into quarantine.
Terms beginning with L
Launch record
TripsThe saved trip details and checks that applied when a group launched.
It keeps the people, craft, evidence and decision together.
Live manifest
TripsThe current list of people and craft on a trip.
KanuHQ updates it through launch and return.
Terms beginning with M
Maintenance
FleetWork done to keep or return craft and equipment to use.
The record links the fault, work and later release check.
Member record
PeopleThe club record for one person.
It can hold roles, contact details, disciplines and evidence with controlled access.
Terms beginning with N
No-go reason
SafetyThe recorded reason a planned activity did not launch.
A leader can save one even when other evidence is missing.
Terms beginning with O
Officer
Club checksA person who holds a named club responsibility.
KanuHQ can show which officer owns a check or review.
Terms beginning with P
Permission
SecurityA rule that controls what a person can see or do.
Private details stay limited to the right club roles.
Policy review date
Club checksThe date a club policy should next be checked.
KanuHQ keeps it beside the owner and supporting evidence.
Proficiency
PeopleA club's own record of what a member can do.
It is kept separate from a formal qualification.
Terms beginning with Q
Qualification
PeopleA formal award or certificate held by a member.
KanuHQ can keep its date, expiry and verification state.
Quarantine
FleetA blocked state for craft or equipment that should not be used.
The item stays unavailable until the required work and checks are complete.
Terms beginning with R
Readiness
SafetyA view of whether the required people, craft and records are current.
It supports the leader but does not declare an activity safe.
Recurring charge
PaymentsA member charge raised again on a set schedule.
It can cover repeating club costs without making each charge by hand.
Resource library
DocumentsThe private KanuHQ area for club files and useful links.
It keeps categories, access rules and earlier versions.
Restricted record
SecurityInformation that only approved club roles should see.
This can include medical, emergency or assurance details.
Return
TripsThe point when a person or club asset is marked back from a trip.
The trip closes after every expected return is accounted for.
Return to service
FleetThe step that makes repaired craft or equipment available again.
KanuHQ can require a later inspection before release.
Route
TripsThe planned journey or operating area for a trip.
It stays beside the group, craft and launch checks.
RSVP
EventsA member's reply to say whether they will attend an event.
KanuHQ can limit places and keep each reply with the event.
Terms beginning with S
Safety item
FleetTrackable safety equipment used by the club.
Its checks and faults can affect whether it is ready to assign.
Sample club data
Product tourMade-up names and records used to show the product safely.
The KanuHQ screenshots on this site do not show a real club's private data.
Session
TripsA planned club activity with attendance and places.
A session can lead into a live trip record when the group launches.
Shore contact
TripsThe named person who holds the trip details from land.
Their contact stays with the route and live trip list.
Snapshot
EvidenceA saved copy of the records that applied at one point in time.
A trip snapshot keeps the launch evidence even if live records change later.
Stripe Connect
PaymentsThe service KanuHQ uses for online card payments.
Club funds settle into the club's connected Stripe account.
Terms beginning with T
Tenant separation
SecurityThe rules that keep one club's records away from another club.
KanuHQ checks the current club before showing or changing its data.
Trip
TripsAn on-water activity tracked from launch to return.
Its record joins the route, people, craft, evidence and final decision.
Terms beginning with W
Water-edge check
SafetyThe final club check before a planned launch.
It brings current people, craft, access and conditions beside the leader's decision.
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